A Disability Passport is designed to provide support to individuals who have disabilities, health conditions, impairments or neurodiversities, and where symptoms perhaps may be more pronounced at times than others. It must only be shared with consent of the employee and with relevant parties agreed.

This is a live document for both Line Managers and the employee to have a record of agreed support and any workplace adjustments. Once agreed and signed, the employee’s Line Manager will keep a copy on the employee’s record. If the employee changes Line Manager (through for example; promotion, change of team, specific project work etc), then the employee’s Disability Passport will get passed on to the relevant Line Manager to ensure they are aware and have an understanding of what has been agreed.  The employee will also keep a copy of their Disability Passport to enable them to pass on this information to anyone they think needs to know about any impact or issue that can arise due to the interaction between their condition and barriers within or outside the workplace. 

Barriers can include both attitudes and environmental factors and relates to people with both visible impairments (such as wheelchair users) and those with non-visible or ‘hidden’ conditions or impairments (such as people with fluctuating medical conditions, neurodiversities or mental health problems). 

The main purpose of a Disability Passport is to make sure that everyone is clear and has a record of what support is needed and any adjustments agreed; reduce the need to re-assess adjustments every time the employee changes jobs or is assigned a new Line Manager; provides a basis for future conversations about support and adjustments; and enables the employee to raise awareness to others as they wish.

The content of a Disability Passport should be reviewed regularly (at least every six months, or sooner if there is any change to the employee’s job, condition, or impairment) to check if the outlined support and adjustments are still appropriate and effective. 

Are you interested in seeing what a Disability Passport looks like? We have a template designed to help organisations like you. Drop us a message using the button below and we'll be happy to talk to you more about it.

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